Bright Ideas

In our library, we collect almost 40 different newspapers, from all over Oregon, in addition to the New York Times, the Seattle Times, and the Wall Street Journal. The retention varies for some, but we generally keep a year’s worth of papers in our stacks. These papers are stacked in piles on the outer wall of one of our tiers of stacks. Every month, it is necessary to weed the oldest issues. It is a rather exhausting task, especially when you have to lift up piles of heavy newspapers again and again to check the dates. Finding where the oldest month ends can be rather difficult, especially when each newspaper puts the issue date in a different area of the cover. It is almost as if newspaper businesses made a pact to keep things interesting for people in libraries! Personally, when I am completing a task that requires a lot of exertion, my mind constantly thinks of ways to make it easier. I thought, “What is the most difficult part of this?” Shifting the piles takes physical effort, but there is not a lot of struggling involved. Lifting stacks of issues over and over, however, can be very frustrating.

Then it hit me! Why not turn the newspapers sideways, alternating direction for each month? This would work with daily papers and those published less frequently. I would simply turn every four issues a different way for a weekly, every 30 or so for a monthly, etc. This made it much easier to grab the entire pile. Of course, I double check the issue date on the top and bottom, but I don’t have to “guess and check” to find where one month ends and the other one starts. Genius! Of course, I didn’t personally come up with this pile alternating procedure, as you see it with stacks of paperwork all the time. But the idea of applying it to the newspaper stacks did come to me (eventually…). So I am not trying to “toot my own horn” but simply to say, even if it takes a while to think of it, a good idea is still a good idea. And now, I often have someone else to do the big monthly weeding, so it is even easier for me (because I don’t have to do it very often!) Regardless, when I do perform this task, it will be much easier than it was before. Does anyone else have a bright idea that you or your organization have put into practice?

Jessica Rondema

Oregon State Library

Support for Professional Activities

In a recent post on this blog, SSD Past Chair Cathy Zgraggen solicits nominations for SSD officers for the coming membership year. In Library Journal's Paraprofessional of the Year award article , award winner Allison Sloan credits a former boss with encouraging her to become involved in the Massachusetts Library Association.

Unfortunately, the current economy may have created conditions in which may be difficult for support staff to participate in professional activities. Recently, some SSD members with an impressive history of involvement in the organization have been unable to continue that involvement. This makes me both sad and worried.

I certainly understand libraries are trying to do way more with considerably less these days, and that giving staff time off for professional activities can make it difficult to provide the service patrons expect and deserve.

I don't know if MLS librarians are having the same experience of no longer being supported in their professional activities. I'd like to think that it's spread over all levels of staff, but suspect that support staff are more likely to be effected.

I've been lucky to to have significant support from my library for my involvement in OLA. I know it has, at times, taken me away from my usual job duties for significant amounts of time. Yet I also know that I'm a better employee because of the opportunities for growth I've had by being involved in OLA and SSD.

There's no easy answer to this problem. But here are a few suggestions:

For managers: Make sure you're treating staff at all levels fairly regarding support for professional activities. Be flexible. Realize that your staff will have opportunities to learn and network, which will make them better employees.

For support staff: Make sure your boss and co-workers know how much time you may be spending on professional activities, and what you'll be doing. Be flexible. Be willing to do some professional activities on your own time.

Professional organizations like OLA depend on the participation of their members. Let's hope that we'll continue to receive the support we need to make that participation possible.

Nominate yourself for an SSD position on the Board

Please consider nominating yourself or someone else (with their express permission) for a position on the Oregon Library Association / Support Staff Division Board. The election is in July at the SSD annual conference. You may be asking, “Why am I sending out a call for nominations so early?” This will provide you time to get approval from your supervisor or manager. The positions are:

· Chair-Elect – 1 year term, acts as Chair the following 1 year term, acts as Past Chair for a 1 year term
· Recorder – 1 year term
· Treasurer – 2 year term
· Archivist – 1 year term

You may be wondering just what the Support Staff Division is. Our bylaws state:

PURPOSE
The purpose of the Support Staff Division shall be to provide a framework for information sharing, continuing education and moral support for all library support staff. Specifically, the aims are to provide a forum to encourage new ideas, discuss concerns and solve problems; promote awareness of library issues; inspire and promote professional growth through networking, conferences, workshops and mentoring; exchange ideas on processes, systems, and policies; provide a medium for the exploration of new ideas and technologies; foster cooperation among all Oregon libraries in all the various public and technical areas throughout the library; and to increase awareness in the library community of the evolving roles played by support staff.

Position descriptions per our bylaws are as follows:

Duties of the Vice-Chair/Chair-Elect
Assumes the office of Chair after one year as Vice Chair.
Assists the Chair; becomes familiar with the By-laws and procedures of the Association and Division. Attends meetings and chairs meetings in the absence of the Chair.
Duties of the Treasurer
Has approval authority for all expenditures below $250.00. Obtains signature of Division Chair for all expenditures above $250.00 (two signatures are necessary for expenditures above $250.00). Submits bills and receipts to OLA Treasurer.
Maintains records of all expenditures and profits for the Division.
Duties of the Recorder
Records minutes of the Division's Executive Committee Meetings.
Assures each Executive Committee member receives copies of the meeting minutes before the next meeting.
Duties of the Archivist
Maintains all historical data, scrapbook and photo album of SSD conference and other events, including keeping conference programs and accompanying material.

Thank you!

Cathy Zgraggen
Supervisor, La Pine Public Library
Deschutes Public Library
cathyz@deschuteslibrary.org
541-312-1094
http://www.deschuteslibrary.org

Know More.

In Praise of Ambiguity

In the library world, and particularly in Technical Services, we've got a reputation for being very literal, even unimaginative. Of course, we all know that we're really outside-the-box people with big imaginations and hearty senses of humor.

Fortunately, our work life provides us with the occasional giggle.

This morning, I made a note on the back of an old catalog card from a stash that we use for scratch paper. As I sometimes to, I turned the card over to see the title. It was the wonderfully ambiguous Fighting with Food. You can come up with all sorts of things that it could be about! Knowing that it was published by the U.S. government in 1918, I can infer that it was something about the war effort in World War I, but it still gives me a chuckle.

My previous favorite ambiguous title was 1958 Fish Stockings by Watersheds. I know it's about stocking fish in different areas of Oregon, but it conjures up an image of fish trying to pull stockings over their fins.

Be a Better You: Advancing Your Career through Certification - session at PLA

Those interested in certification may be interested in this session at the PLA conference in Portland.

Administration/Leadership:

Be a Better You: Advancing Your Career through Certification

Friday, March 26 8:30 - 9:45 A.M.

Room: Oregon Convention Center – E141-144
• Nancy Bolt
Consultant, Nancy Bolt and Associates
• Peg Hooper
Branch Director, Jefferson County Library-Golden Branch
• Bryan Fearn
Reference Librarian, Henderson District Public Libraries
• June Kruer
Branch Manager, Charlestown-Clark County Libraries
• Dorothy Morgan
Business Manager, Liverpool Public Library

Let's take conference learning beyond the closing session! There are hundreds of professional development opportunities for librarians and support staff! During this session we will talk about how to choose programs that are right for you right now and long term. We will also explore national and regional certification programs with your colleagues who are participating and how they relate to state certifications.

Benefits and Learning Objectives
• Participants will be able to link their professional development with their career goals.
• Participants will learn tools for selecting conference, workshop and course participation.
• Participants will understand the ALA/ALA-APA certifications for librarians and support staff.

Long-term followers of the national library support staff scene may recall that among her many awards, Dorothy Morgan is the 1997 winner of COLT’s Outstanding Support Staff of the Year award, 2000/2001 president of ALA’s Library Support Staff Interests Round Table, and 2005 winner of the Dynix ALA-APA Award for Outstanding Promotion of the Salaries and Status of Library Workers. And, of course, Nancy Bolt is one of the program managers for the Library Support Staff Certification program.

Jey's Favorite Reads for Stressful Times

For the past few weeks, everyone I've talked to in the Oregon library world has been feeling overwhelmed and stressed out. I'm not sure what combination of events is causing this (although I'm sure the economy is one of them), but it seems to be hitting all kinds of staff and all kinds of libraries.

We're all familiar with the standard advice for dealing with stressful times, so I won't repeat it here (especially since it usually doesn't include baking & eating chocolate chip cookies). However, one of the things I find useful during tough times is re-reading a favorite book. Or two. Or three. Here are a few of my favorites. Please post your own! We could develop a whole De-Stressing Bibliography!

Any of the Lord Peter Wimsey mysteries by Dorothy Sayers. Extremely well-written and intricately plotted. I always end up wishing Sayers hadn't given up writing mysteries for more scholarly pursuits.

The Moonstone by William Wilkie Collins. One of the very first mystery novels, and a heck of a lot of fun. The plot is complicated, but the narration, from the point of view of a number of different characters, is wonderful, and absolutely hilarious in places. The authors other mysteries ramble on a bit, but I'm always sad to get to the end of this one.

To Say Nothing of the Dog by Connie Willis. I'm a big Willis fan, and this is my favorite. It's a hilarious, intricate time travel novel. It's even funnier if you've also read The Doomsday Book, which is an intense page-turner, but with a darker theme.

Ursula LeGuin is also one of my favorite authors. My favorite re-reads are The Left Hand of Darkness and The Lathe of Heaven. Like most of LeGuin's work, these books explore complex social and philosophical topics in an elegant and compelling way. The Left Hand of Darkness is also good to read during a heat wave, since it's also so cold in the novel.

Here's hoping our stress levels will be going down soon. Bring on the good books and chocolate chip cookies!

SSD Presence: Facebook

We've had a blog developed for us, established a Flickr account, we are on the web at www.olaweb.org and now we are looking at joining the world of Facebook. Establishing these virtual identities is not an easy task. Several people share words of wisdom or post articles on the blog however most of the updating falls to 1 person: Sarah Cunningham. And she needs HELP! Would someone like to try their hand at maintaining our Facebook presence? The idea is to share the wealth! How about it? Contact me: cathyz@deschuteslibrary.org if you'd like to take on this fun and rewarding task.